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Kids Birthday Party Planning Timeline

Kids Birthday Party Planning Timeline

Kids Birthday Party Planning Timeline

Kids Birthday Party Planning Timeline

Everyone loves birthday celebrations and hostesses and party planners know that proper planning is the key to success at a wonderful event. Thinking ahead and writing down a simple timeline to follow will ease planning stress and keep the party organized and guests happy. This calendar is a guideline and a great checklist of things to do — make adjustments where needed. Be sure to enlist help and get the birthday child involved, too.

6 To 8 Weeks Before The Party:

  • Choose a party theme and get the birthday boy or girl's input, if possible.
  • Pick a date and time of day for the celebration.
  • Decide on a venue — will the party be held at home or another location? Call and book a venue, if needed.
  • Create a guest list and gather addresses, if necessary.
  • Book entertainment or equipment.
  • Enlist a family member or friend to help on that day.

4 To 5 Weeks Before The Party:

3 Weeks Before The Party:

  • Fill out, address, and mail invitations.
  • Order a birthday cake, if you are not making your own.
  • Purchase items for any crafts, DIY projects, or activities.
  • Collect prizes, treats, and favors for the party.

2 Weeks Before The Party:

  • Use this week to finalize a menu and make a shopping list for foods.
  • Create an itinerary for the day to keep activities moving. Have one extra activity planned for keeping kids busy so they don’t get bored.

1 Week Before The Party:

  • Check guest list and follow up with people who have not RSVP’d.
  • Purchase non'perishable foods, candies, and other items.
  • Try out games if you have not played them.
  • Make a sample of a craft project and prepare supplies.
  • Confirm reservations for venues, orders for cake, or help from friends.

2-3 Days Before The Party:

  • Start cleaning the house and putting away unnecessary, dangerous, or distracting items.
  • Purchase perishable foods and begin baking or preparing items in advance.
  • Put together favor bags for guests and fill pinata if there is one.
  • Make sure camera and video recorders are charged or that you have extra batteries.
  • Wrap birthday gifts.

1 Day Before The Party:

  • Bake and decorate the birthday cake, if making it yourself.
  • Prepare make-ahead appetizers and snack items.
  • If ordering pizza, place order and arrange pick up or delivery.
  • Check with entertainers or helpers, if necessary.
  • Decorate a home party space or organize decorations for an away venue.

Party Day!

  • Pick up any last-minute foods and cake, if needed.
  • Pick up helium balloons — tie one to the mailbox or birthday yard sign.
  • Finish or check decorations and put on any finishing touches.
  • Set up the food for the party.
  • Make sure you have something to light the birthday candles.
  • Have a notepad available to write down any gifts received.
  • Set out cameras or video recorders.
  • Make sure the birthday star is dressed and ready.
  • Have the first activity set up and ready to go.
  • Now it's time to have fun!
After the celebration, within the next week, help your child write thank-you notes to party guests. Think about including a photo of the party in the thank you card.

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